Proforma invoice generator

A proforma with every field a customs office asks for and none missing, ready to print or save as PDF.

A proforma invoice is not a quotation with a different name. It is the document your customer uses to apply for the import licence, to open the letter of credit, and the one their customs office uses to work out what they will pay. Which is why a proforma with no country of origin, no HS code, or an Incoterm with no named place is not an incomplete proforma: it is a proforma that comes back to you, usually three weeks after you sent it. Fill in the details and the document takes shape below, together with the list of what it is still missing.

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Deal details

Proforma numberDateSeller: name, address and VAT numberBuyer: name, address and tax IDCountry of origin of the goodsCountry of destinationNamed placePayment termsOffer valid until

Incoterms 2020EXWFCAFASFOBCFRCIFCPTCIPDAPDPUDDPCurrencyEURUSDGBPCHFMXNBRLCNYJPY

Goods

Line 1

DescriptionHS codeQuantityUnit priceNet weight (kg)Gross weight (kg)PackagesUnitunitskiloslitresmetressquare metrescubic metrescartonspallets

Add a line

FreightInsuranceDiscount

Proforma invoice

No.

—

Date

—

Seller—

Buyer—

Description	HS code	Quantity	Unit price	Amount
—	—	1 units	€0.00	€0.00

Goods subtotal

€0.00

Total

€0.00

Incoterms 2020CIFCountry of origin of the goods—Country of destination—Payment terms—Offer valid until—Packages1Net weight (kg)0Gross weight (kg)0

Document generated with

Before you send it, check this · 9

• The proforma number is missing: without it the payment cannot reference it.
• The date of the document is missing.
• The seller is missing, with address and VAT number.
• The buyer is missing, with address and tax ID.
• The country of origin is missing: it decides the duty your customer is going to pay.
• The country of destination is missing.
• An Incoterm needs its named place: “CIF” is not a term, “CIF Valencia” is.
• Payment terms are missing.
• The goods are missing: add at least one line with description, HS code and price.

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